(Akiit.com) New technology is popping up more rapidly than ever before and what was brand new last year has been replaced several times over. Running a business is hard work so if you could use technology to your advantage and make your company easier to run, you’d do it right? Well here’s how to do just that!
Transfer Files To Digital
If your office space is limited, then having mountains of papers, files, and other literature all around the organization is not going to help anyone’s mood or work productivity. Not to mention, the amount of money you’re business is spending on paper, and other stationery materials are probably astronomical if your company is large in numbers. So when it comes to your files, it might be worth getting some extra admin help in to transfer all of them to digital files. This will then free up lots of space in your organization in places where you’re then able to work better.
It’ll likely take a long time if your business has been running for years, but it’s certainly worth the time and effort in the long run.
Streamline Your Finances
Keeping your finances all in one place is going to make this side of the business, operating with an as little hitch as possible. Invoices, expenses and other forms of payment can often go missing, especially if it’s being handled by multiple employees within the organization. However, if you had one software that streamlines everything into one place then it’ll put everyone on the same page and reduce the risk of payments being delayed which in turn is going to mean more happy customers and clients. Not to mention a happy bank balance for yourself.
Monitor Employee Progress
Being productive both in work and life can be described somewhat like a rolling hill. We have peaks, and then we have dips, which mostly consists of procrastinating so that you don’t have to do the work that needs doing. We all have those days but in order to keep on top of projects or the mile-long ‘to-do’ list, you can monitor your employee’s progress using a software. See it less as snooping on your staff and more of a collaborative process where staff can all use the application as a way to keep on top of their own workload and see what others need help with. In an organization or tasks that require teamwork, monitoring in this way is very beneficial.
There are a variety of software options to choose from, some of the most popular being Coschedule and Hubstaff. However, it’s worth doing your research to find the right one for you.
Use Online Resources For Operations
When it comes to operations, the equipment that’s used in your office can often run up massive bills because you’ll likely have multiple printers and desktop PCs running all day, five days a week. So when there are more eco-friendly options out there, it’s much more beneficial both to the environment and your business’ finances to use online resources. The secure document transmission that enterprise offers with its efax is just one example. Another handy resource for operations is something like Zendesk, where employees can send in building and operation requirements. This allows a higher success rate and will avoid any requests from slipping through the net.
Better Your Security
One issue for all businesses to be aware of is cyber attacks and hackers. A lot of businesses are now becoming victim to attacks to their systems and more importantly their data. With companies also holding personal and confidential data, a breach in the security can be very serious, and companies can even go under from the fallout. You want to make sure that your business is protected with the right systems and anti-ware for your company. Your staff also have a responsibility for browsing safely and keeping their own profile protected. So offer training and workshops to teach employees what to look out for when it comes to phishing emails and suspicious websites. However, scammers and hackers will always find a way of improving and getting better at what they do, so it’s important to regularly keep up with the latest methods of potential attacks.
Technology will forever be advancing, and businesses should be keeping up with the changes to help protect the business and those within it. Technology does make running a company a lot easier so adapting some of these tips to your own company will certainly make a difference.
Staff Writer; Rick Poole